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FORM6 – Application for Inclusion of name in electoral roll form


Who can file Form-6
1. First time applicant on attaining age of 18years or more on the first day of January of the year with reference to
which the electoral roll is being revised.
2. Person shifting his / her place of ordinary residence outside the constituency in which he / she is already
registered.

Text Version of the Form

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FORM 6
[See rules 13(1) and 26]
Application for inclusion of name in electoral roll
To
The Electoral Registration Officer SPACE FOR PASTING
£ ONE RECENT
……………………Assembly/ Parliamentary Constituency. PASSPORT SIZE
PHOTOGRAPH
Sir, (3.5 CM X 3.5 CM)
I request that my name be included in the electoral roll for the above SHOWING FRONTAL
V IEW OF FULL FACE
Constituency. Particulars in support of my claim for inclusion in the electoral WITHIN THIS BOX
roll are given below:

I. Applicant’s Name Surname (if any)
details

Age as on 1st January ………….# Years: Months: Sex (male/female/others):

Date of birth, if known: Day: Month: Year:
Place of Village/ Town:
birth: District: State:
* Father’s/ Name Surname (if any)
Mother’s/ Name
Husband’s
II. Particulars of place of present ordinary Residence (Full address)
House/ Door number:
Street/ Area/Locality/
Mohalla/Road:
Town/ Village:
Post Office: Pin Code:

Tehsil/ Taluka/
Mandal/ Thana:
District:
III. Details of member(s) of applicant’s family already included in the current electoral roll of the
Constituency:
Name Relationship Part number of the Serial number Elector’s Photo
roll of the Identity Card
with applicant in that Part
Constituency Number

1.
2.

£
In case of Union territories having no Legislative Assembly and the State of Jammu & Kashmir.
# Please give the year i.e. 2007, 2008, etc.
* Strike out the inappropriate alternative

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IV. Declaration
I hereby declare that to the best of my knowledge and belief: –

(i) I am a citizen of India;
(ii) I am ordinarily resident at the address given in para II above since ..(date,
month, year)
(iii) I have not applied for the inclusion of my name in the electoral roll for any other
constituency;
(iv) *My name has not already been included in the electoral roll for this or any other
assembly constituency;
Or
*My name may have been included in the electoral roll for_________________
Constituency in _______________________State in which I was ordinarily
resident earlier at the address mentioned below and if so, I request that the
same may be deleted from that electoral roll.
Full Address (Earlier Place of ordinary residence) Electors Photo Identity Card number (if

____________________________________________ already issued)____________________
____________________________________________ Date of issue _____________________
____________________________________________
________________________

Place:
Date: Signature or thumb impression of the appli cant
Please give your mobile number /E-mail I.D (Optional)/ ……………………………………..
A) Note – Any person who makes a statement or declaration which is false and which he either
knows or believes to be false or does not believe to be true, is punishable under Section 31 of the
Representation of the People Act, 1950 (43 of 1950).
* Strike out the inappropriate alternative.
Details of action taken
(To be filled by Electoral Registration Officer of the constituency)
The application of
Shri/Smt./Km………………………………………………………………………..for inclusion of
name in the electoral roll in Form 6 has been accepted*/rejected*.
£
Detailed reasons for *acceptance [under or in pursuance of rule 18*/20*/26(4)] or* rejection [under
£
or in pursuance of rule 17/20*/26(4) ]:

Place:
Signature of Electoral (Seal of the Electoral
Date
Registration Officer Registration Officer)
£ During continuous updating after final publication of electoral roll.
* Strike out the inappropriate alternative.

Remarks of Field Level Officers (e.g BLO, Designated Officer, Supervisory Officer)

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[FORM 6 Contd…..]

[This page should be thick enough so that it does not get mutilated /damaged in postal transit]
Intimation of action taken
(Section-II of the page is to be filled by Electoral Registration Officer of the constituency and to be
posted to the applicant on the address as given by the applicant in Section-I)

—————————————————————-First Fold————————————————————————————————————-

Section-I

Postage Stamp to be
affixed by the
Electoral Registration
Authority at the time
of dispatch

The application in Form 6 of
**Shri/ Shrimati/ Kumari……..

** (Full address)
House/ Door number:
Street/ Area/Locality/
Mohalla/Road:
Town/ Village:
Post Office: Pin Code:

Tehsil/ Taluka/
Mandal/ Thana:
District:
** To be filled in by the applicant.
———————————————————————-Second Fold————————————–
Section-II

has been—
(a) accepted and the name of Shri/Shrimati/Kumari……………..has been registered at Serial No…..in
Part No……………….. of AC No. ……………………………………….
(b) rejected for the reason…………………………………………..…………………………………… …

Date………………….. Electoral Reg istration Officer.
(Address)……………..
…………………….
……………………..

………………………………………………..Perforation for detachment………………………………

Receipt for application

Received the application in Form 6 of ** Shri/Shrimati/Kumari……………………………………..
**Address………………………………………………………………………………………………

Date…………… Signature of the officer receiving the application
on behalf of the Electoral Registration Officer
(Address) ………………………….
** To be filled in by the applicant.

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GUIDELINES FOR FILLING UP THE APPLICATION FORM-6
General Instructions

Who can file Form-6

1. First time applicant on attaining age of 18years or more on the first day of January of the year with reference to
which the electoral roll is being revised.

2. Person shifting his / her place of ordinary residence outside the constituency in which he / she is already
registered.

When Form-6 can be filed

1. The application can be filed after draft publication of electoral roll of the constituency. The application is to be
filed within the specific days provided for the purpose. Due publicity is given about the above period when the
revision programme is announced.

2. Only one copy of the application is to be filed.

3. Application for inclusion of name can be filed through out the year even when the revision programme is not
going on. During non-revision period, application must be filed in duplicate.

Where to file Form-6

1. During revision period, the application can be filed at the designated locations where the draft electoral roll is
displayed (mostly polling station locations) as well as the Electoral Registration Officer and Assistant Electoral
Registration Officer of the constituency.

2. During other period of the year when revision programme is not going on, the application can be filed only with
the Electoral Registration Officer.

How to Fill the Form-6

1. The application should be addressed to the Electoral Registration Officer of the constituency in which you seek
registration. The name of the constituency should be mentioned in the blank space.

2. Name (With Documentary Proof)
The name as it should appear in the electoral roll and Electors Photo Identity Card (EPIC) should b e furnished.
The full name except the surname should be written in the first box and surname should be written in the second
box. In case you do not have a surname, just write the given name. Caste should not be mentioned except where
the caste name is used as part of the elector’s name or a surname. Honorific appellations like Shri, Smt. Kumari,
Khan, Begum, Pandit etc. should not be mentioned.

3. Age (With Documentary Proof)
st
The age of the applicant should be eighteen or more on 1 January of the year with reference to which the
electoral roll is being revised. The age should be indicated in years and months.
e.g. A person born on or upto 1/ 1/ 1991 will be eligible for inclusion in the electoral roll which is being revised with
reference to 1/ 1/2009. Persons born on 2/ 1/ 199 1 or thereafter upto 1/ 1/ 1992 shall be eligible for inclusion during the next
revision with reference to 1/ 1/2010.

4. Sex
Write your sex in full in the space provided e.g. Male / Female. Applicants ma y indicate th eir sex
as “other” where they do not want to b e describ ed as male or female.

5. Date of Birth (With Documentary Proof)
Fill up the date of birth in figures in the space provided in dd/mm/yyyy.
Proof of date of birth to be attached are as under:
i) Birth certificate issued by a Municipal Authorities or district office of the Registrar of Births & Deaths or
Baptism certificate; or
ii) Birth certificate from the school (Govt. / Recognised) last attended by the applicant or any other recognised
educational institution; or
iii) If a person is class 10 or more pass, he should give a copy of the marksheet of class 10 , if it contains date of
birth as a proof of date of birth; or
iv) Marksheet of class 8 if it contains date of birth; or

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v) Marksheet of class 5 if it contains date of birth; or
vi) A declaration in prescribed format given in Annexure-1 made by either of his parents if the person is not
educated till class 10 (In those cases where parental declaration is given as proof of age, the applicant will
have to be present himself for verification before BLO/ERO/AERO); or
vii) A certificate of his age given by a sarpanch of the concerned Gram Panchayat or by a member of the
concerned Municipal Corporation / Municipal Committee, the person is not educated till class 10 and both the
parents are not alive.
Note: Documentary proof of age will be required only in those cases, where age of the applicant is between
18 and 21 years. In all other cases declaration of his age by the applicant will be taken as proof of age.

6. Place of Birth
In case born in India, please mention name of place like Village / Town, District, State.

7. Relation’s Name:
In case of unmarried female applicant, name of Father / Mother is to be mentioned. In case of married female
applicant, name of Husband is to be mentioned. Strike out the inapplicable options in the column.

8. Place of Ordinary Residence
Fill up the full and complete postal address including PIN code where you are ordinarily residing and want to get
registered, in the space provided.
Proof of ordinary residence to be attached are as under:
i) Bank / Kisan / Post Office current Pass Book, or
ii) Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment Order, or
iii) Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in the name of the
applicant or that of his / her immediate relation like parents etc., or
iv) Postal department’s posts received / delivered in the applicant’s name at the given address.

NOTE: In case of homeless persons, the BLO will visit the address given in Form 6 at night to ascertain
that the homeless person actually sleeps at the place which is given as his address in Form 6. If the BLO is
able to verify that the homeless person actually sleeps at that place, no documentary proof of place of
residence shall be necessary.BLO must visit for more than one night for such verification..

9. Details of Family Members Already Included in the Electoral Roll
Please fill up name and other particulars of immediate family members i.e. Father / Mother / Brother / Sister / Spouse
included in the current electoral roll of the constituency. Name of any other relation like uncle, aunt, cousin brother / sisters
etc. not to be mentioned.

10. Declaration
Please indicate date from which you are residing in the given address. In case the exact date is not known, fill-up
month and year.
If your name is already included in the electoral roll of any other constituency, please write legibly the full
previous address with PIN code.
If you already have been issued with a Photo Identity Card by the Election Commission, please mention the card
number (printed on the front side) and date of issue (printed on the back side) of the card in the space provided. Please
attach a self-attested photocopy of both sides of the card.

Miscellaneous

In many places the photograph of the elector is also printed in the electoral roll. You have the option to submit one recent
coloured passport-size photograph alongwith the form. The photograph will be used to print your image in the electoral roll
and issue of identity card, if required.
Please also give your full name and address on the acknowledgement and intimation portions.
Please give your mobile number and E-mail I.D in the Form , which is optional , as the same ,if given, may be used by the
Electoral Registration Officer for further communication with the applicant whenever required.

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